Here you will find important information related to accommodation,
A limited number of hotel rooms have been reserved at special conference rates at selected hotels located close to the venue.
We recommend booking your accommodation at the same time as your online registration to secure availability and your preferred hotel.
If you prefer to book your accommodation after completing your conference registration, this may still be possible at the special conference rate, subject to room availability.
To book a hotel room after you have registered online, please contact us by email at:
If you wish to stay outside the official congress dates, you are welcome to contact the conference secretariat directly at
When contacting the secretariat, please make sure to include the following information:
- Congress name
- Preferred hotel
- Requested dates for the hotel booking (check‑in and check‑out dates)
Hotel reservation terms and conditions
- Reservations of hotel rooms must be backed by a 1-night deposit payment served as first night stay.
- The deposit serves as a guarantee to the hotel for the first night and will be deducted from the participants’ hotel invoice upon check-in/check-out.
- The hotel deposit must be paid upon receipt of invoice.
ALL REMAINING NIGHTS ARE TO BE PAID AT THE HOTEL UPON ARRIVAL/DEPARTURE.
- In case you prefer to pay all nights before you arrive please contact DIS Congress Service:
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The prepayment can be paid to DIS Congress Service by credit card at the time of booking or by invoice (bank transfer).
If the hotel room is not paid for within 14 days, DIS reserves the right to cancel the reservation without further notice.
You will only be notified that your accommodation reservation has been canceled.
Please note that all bank transfer must be received latest the last bank day before arrival, or otherwise it must be paid by credit card.
- All invoices will be charged in Danish Kroner. Payment in any other currency will not be accepted.
Bank charges and currency exchange charges are at your own expense and should be factored in when making a bank transfer for the invoices. - The Invoice number must be used as reference when a transfer is made.
- For electronic invoices (EAN/GLN), a handling fee of DKK 60 will be added.
Once we receive the request, we will manually adjust the number of nights if you’ve chosen to pay for all nights via EAN/GLN. We will then ensure the invoice is forwarded for payment. - Any further changes made after the electronic invoice (EAN/GLN) has been processed will incur an additional fee of DKK 60.
- If the EAN invoice is rejected due to incorrect information, such as an invalid EAN
number or address, an additional fee of DKK 160 will be applied.
Hotel cancellation terms & conditions
All changes must be made to DIS Congress Service at This email address is being protected from spambots. You need JavaScript enabled to view it.
in writing and not to the hotel.
No-show:
Prepayments are non-refundable, and any outstanding nights will be charged subsequently.
Cancellation of nights after check-in:
In case of shortening your stay after check-in, the hotel will charge the cancelled room nights.
Insurance:
We encourage all guests to arrange personal travel and health insurance.
The Organisers and other partners will not assume any responsibility for damage or injury to persons or property during the congress or make refunds in case of cancellations as per the Terms & Conditions.
*All conditions subject to typing error.
